We strongly recommend authors to make their publication at MobileHCI accessible to promote equal access to people with disabilities. This note describes guidelines to create accessible PDFs. For more information please refer to Adobe's accessibility resource center.
To create accessible PDFs, please use Adobe Acrobat Pro DC and follow the steps below. If you need any assistance or accommodation with accessibility, please contact the MobileHCI 2022 Accessibility Chairs at email@example.com.
Open the accessibility tools: Accessibility tools is a hub where you can find a suite of tools to make your paper accessible. Here is how to open it:
Document tags: Tags will provide metadata about the document structure. Please save your document first before generating the tags.
Click 'Autotag Document' from the accessibility tools panel to create auto tags.
A Recognition Report will be generated to the left of your paper.
!Important: Please scan your paper entirely to make sure that your paper structure is intact. Please stop and contact the accessibility chairs if your paper structure is changed because of the tagging.
Select 'Reading Order' from the accessibility tools panel. The 'Reading Order' panel appears, and the paper is visually marked up to show the content detected on each page and the order it will be read.
Click 'Show Order Panel' on the 'Reading Order' window to see a list of marked content for each page on the left.
Skim through the pages.
Tables: Right-click on the table and select ‘Edit Table Summary' from the context menu. Add table description to the pop-up window.
Title and Language:
Check accessibility: Run the 'Accessibility Check' to see if there are further accessibility issues in your document. Select 'Full Check' from the accessibility tools panel. The checker produces a report that provides help with fixing many accessibility problems. Saving the PDF in Acrobat should save the relevant accessibility data by default. No extra steps are necessary.
The following link provides step-by-step instructions for adding basic accessibility information to a Word document on a PC, then exporting it to a PDF document intended for ACM: Create an accessible ACM submission using Microsoft Word.
There are few free options that can be used to make accessible PDFs, here is a page for detailed instructions: https://www.digitala11y.com/pdf-accessibility-tools-resources-roundup/
Video figures, like papers, should be accessible. For videos to be accessible, include both audio narration (so that the contents of the video can be understood by someone with a visual impairment) as well as text captions (so that the video can be understood by someone who is deaf or hard of hearing). Text captions can be burned directly into the video as subtitles (preferred), or else closed-captioning metadata files (.srt, .ttml, *.vtt) can be uploaded as additional supplementary material.
Presenters are responsible for making their presentations accessible to the diverse attendees at the conference. For instance, using high contrast text on the slides since there will be attendees in the audience who have low vision. As a resource to the accessibility and HCI community, Kyle Rector has prepared a wonderful and concise guide about how to make your presentation accessible, along with a video: Accessible Presentation Guide. Please ensure that your presentation incorporates the recommendations from this guide.
This document was last updated in July by the Accessibility Chairs at MobileHCI 2022. It was inherited from the accessibility recommendations at ASSETS 2022 and UIST 2022.
University of Wisconsin-Madison, USA
University of Maryland, College Park, USA