Bidding for 2019

For 2019, we are especially encouraging bids from Asia!
Important Dates: Submission Deadline: May 15th, 2017 — Notification: June 15th, 2017

From 2019 and onwards, we are paying special attention to the diversity (gender, cultural, economic, etc.) both in the organizing committee and in how the organisers plan to attract diverse audience to MobileHCI.

Bidding Process

MobileHCI is the forum that provides academics and practitioners a valuable place to discuss the challenges, potential solutions and innovations towards effective interaction with mobile systems and services. It covers the analysis, design, evaluation and application of human-computer interaction techniques and approaches for all mobile computing devices, software and services. Beyond mobile devices and services, the conference covers issues in the whole ecosystem of mobile, smart and embedded devices and the related services. The exact nature of a bid can of course include and seek to extend or focus this as the proposers envisage.

A call for bids for Mobile HCI(n+2) is issued by the SC Chair in March of year n and sent to all the members of the MobileHCI Program Committee and the wider MobileHCI community. Bidders must send their bids no later than May 15th to kaisa.vaananen at tut.fi. After receiving bids, the steering committee will consider and vote on the bids and everyone who submits will be advised by June 15th. The form of the bid is fairly open but we do need the following information in order to make an informed decision (in a single PDF document):

  • Intended location for the conference
  • how will the conference be organised? That is, will there be program chairs who manage the entire program or only papers chairs who manage the papers while the conference chairs manage the conference and program. Ideally, programme chairs should manage the main papers track and the entire program while the conference chairs manage the logistics of the conference
  • who will be programme chair – inc brief bio (1/2 page) and what will they be expected to handle
  • who will be conference chair – inc brief bio (1/2 page) and what will they be expected to handle
  • brief statement of chairs' experience of running conferences
  • who will edit the proceedings (default = both chairs)
  • commitment to publish the proceedings with ACM
  • what are the initial planned dates
  • a draft program for the conference
  • which research groups will support the conference
  • which sponsors are likely and how will you attract sponsorship
  • any letters of support from local entities offering help
  • a plan on how to increase diversity [this is new from the bidding process for 2019 onwards]
  • any direction/theme change you would envisage for MobileHCI (default = none)
  • any new features/tracks you would like to include or other changes you would like to make to the conference (default = none)
  • brief description (1/2 – 1 page) of conference venue
  • brief description (1/2 – 1 page) of conference city and region/country
  • rough idea of likely costs of (estimates only):
    • registration rates (normal is to include everything inc workshops and dinner for all delegates, bar one-day attendees)
    • venue hire
    • travel costs and rough times from main world cities, say, London, Helsinki, Frankfurt, Paris, Milan, New York, Tokyo and Sydney
    • a basic decent hotel for 5 nights
  • bidders can include a full budget (using their own or the ACM TMRF budget templates) which can include costs such as food, AV, room rental, registration, USB sticks, badges, PC meeting, speakers, conference management and ACM overhead and revenue details including registration, tutorials, workshops, sponsorship, etc.

If you have any questions please feel free to contact any of the steering committee members. You can request an example of an earlier successful bid from kaisa.vaananen at tut.fi.

Who can bid?

Bids are welcome from any organisation or group of organisations, provided that:

  • they have reviewed and agree with the guidance in the ACM SIGCHI Organising a Conference Page
  • they agree to accept the committee guidelines on publication, refereeing and finance
  • dates are agreed with the committee through negotiation after bidding
  • the proposing team consists of at least one permanent faculty member
  • the bidders have realistic expectations around how long different aspects of the conference organization take. For example, an ACM PAF takes time to approve, a TMRF may result in a series of questions and clarifications with the ACM and may take weeks to complete and a venue/hotel negotiation and contract signature by the ACM may take several weeks depending on the country, language or complexity of the contract.

Selection Process

Bids for MobileHCI (n + 2) are considered by the committee with the decision formally announced at MobileHCI (n). An initial vote by the committee will result in a short list of candidate bids. These candidates will be invited to give a brief presentation to the steering committee and discuss their bid at MobileHCI (n). This can be in person or via video conference.

The voting process begins on May 20th of year n and concludes on June 10th of year n.

Votes for bids are sent to the SC Chair only. Every SC member assigns a rating (1st, 2nd, 3rd, 4th, and unacceptable) to each of the bids. Each of the 5 possible choices has a score: 1st = 1.00, 2nd = 0.50, 3rd = 0.25, 4th = 0.125, unacceptable = 0.00, and the total score for a bid is obtained by summing the individual voters' scores. At the end of voting, all the voting forms are made available by the SC Chair to the SC in de-personalised format (through a unique ID so that each voter can check his/her vote). Normally the top two bids will be taken forward as a short list for presentation and discussion with the steering committee.